Candidate would be responsible for the day-to-day operational management of the facility through implementation of policies, procedures and programs required by the client and the company. The ultimate goal is to assure a well-managed well-maintained property or portfolio of properties with emphasis on positive and timely response to the concerns and needs of the clients occupying the property.
Job Title: Facility Manager
Job Type: Full Time
Experience: 8 years
Job Field Engineering / Technical or it equivalence.
- Conduct periodic unannounced property inspections on weekends, nights, and early mornings to determine the performance of key service providers, i.e., janitorial service, landscaping, security, technician/handyman services, etc.
- MBWA – Manage by walking around.
- Involvement and input required with the Portfolio Manager for the selection of service providers.
- Assure full compliance of all service providers with property specifications and standards.
- Responsible for daily inspection and supervise Preventive Maintenance plans for the following:
- The building including ceiling, walls, floors, windows, etc.
- The generators
- All offices within the building
- The premises grounds including the parking facilities.
- Sanitation with a strong focus on the toilets.
- Possible annex locations within the facility.
- Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
- Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues.
- Conduct regular periodic fire and life safety inspections.
- Provide for records destruction services as needed to protect proprietary information.
- Monitor utility usage and make adjustments in usage patterns to minimize costs.
- Provide project management services for small projects as directed by management. Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration and internal moves of the clients.
- Conduct periodic property review to prepare and maintain plans for handling major storms, security risks and other extraordinary events.
- Maintain a liaison relationship with Landlords or Landlord Representatives.
- Review and understand Leases.
- Produce monthly reports, including an operations summary of completed and planned operations activity.
- Assist Project Management and Engineering, Design and Construction personnel – Protect the property.
- Provide for the provisioning of administrative / office services as needed by client occupant organizations.
- Respond positively and promptly to daily client needs.
- Assure consistent approach to addressing client needs.
- Lead Team meetings.
- Conduct periodic customer surveys.
- Advise clients of fire hazard and regulatory compliance requirements in your workspace.
- Contribute to the preparation of annual operating budgets and implement the day-to-day management of the facility within the parameters of the budget.
- Receive, review, code and sign supplier invoices.
- Maintain ongoing communications with head office Accounts Department and appropriate Accounting Manager.
- Site Float Management • Develop capital requirements and budget as required.
- Provide services and contact information updates required.
- Supervise and direct the work of assigned employees/contract staff.
- Annual review of staff performance.
- Ensure compliance with all training activity and schedules for subordinates and team members, working within the Company policies and procedures.
- Keep emergency contact lists up to date and distributed to the necessary people, i.e., immediate managers, security.
- Maintain emergency procedures.
- Maintain fire safety plans.
- B.Sc. / HND in Engineering, Building Technology, Estate Management, or its equivalent.
- Proven years of experience as Facility Manager or relevant position
- Well-versed in technical/engineering operations and facilities management best practices
- Knowledge of basic accounting and finance principles
- Excellent verbal and written communication skills
- Excellent organizational and leadership skills
- Good Reporting and administrative writing skill
- Good analytical/critical thinking
- Relevant professional qualification e.g., IFM, PFM, IFMA etc. will be an advantage.
- Minimum of 8 years work experience.
HOW TO APPLY:
Send a mail Titled, APPLICATION FOR POSITION OF Facility Manager. with your CV and Cover letter attached, to [email protected] . Kindly ensure that your cv is saved with your full name.
Deadline for registration: 8th of January 2021
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